Terms & Conditions

CELEBRO STUDIOS

BOOKINGS TERMS & CONDITIONS

For the purposes of this document – the term CLIENT  means the company or individual who books the studios PLUS any agents, colleagues, audience, clients, freelancers, friends, staff and assistants who are employed by, working with or otherwise present at the studio by the invitation of the CLIENT. It does NOT include freelancers or staff contracted by CELEBRO STUDIOS, but does include the freelancers who are hired through CELEBRO STUDIOS for the particular booking and at the CLIENT’s request.
1. On booking CELEBRO STUDIOS for the purposes of filming, photography or performance, the CLIENT accepts that he/she is satisfied with the facilities and that he/she has deemed it to be suitable for the purposes of the hire.
2. A CELEBRO STUDIOS’ manager will be on hand during the CLIENT’s booking to ensure that you can use the space effectively.
a. The role of the CELEBRO STUDIOS manager is to assist the CLIENT in optimizing the space and to ensure no damage occurs to the premises and that health and safety is not jeopardized by the CLIENT. The manager cannot be used as a runner.
b. CELEBRO STUDIOS managers are not responsible for producing/directing your product.
3. With the CLIENT’s consent, CELEBRO STUDIOS carefully and respectfully may use some of the images/footage from the shoot on the studio’s websites, blogs and social networking sites for promotional purposes.
4. Verbal confirmation is not an accepted booking confirmation method and a studio hire booking is only confirmed once a booking form has been filled out, the terms and conditions read and accepted by the CLIENT, and an appropriate deposit sum has been paid.
5. It is the responsibility of the CLIENT to specify formats for recording IN ADVANCE – any media generated should be checked by the CLIENT to ensure the correct frame-rate, aspect ratio, sound sampling, format etc. The CLIENT should provide a PC formatted drive to allow us to copy
material for taking away or CELEBRO STUDIOS can provide the drive at a cost. We CANNOT put files onto a Mac formatted drive.
6. The studio hire hours start from the time the hirer enters the studio or the start of the agreed booking time.
7. The studio must be left in the condition that it was found. Any props/set or large items that need to be disposed of must be removed from the site and the studio must be generally cleaned by the CLIENT or we can arrange to have it done for you at cost.
8. The CLIENT agrees to compensate the Studio for loss, damage or distress to equipment, facilities, or to the fabric of the CELEBRO STUDIOS itself, if caused by the CLIENT.
9. CELEBRO STUDIOS cannot under any circumstances be held responsible for fines incurred by the CLIENT and their visitors who park their vehicles in contravention of prevailing traffic laws.
10. Smoking is not permitted anywhere within the studio premises or in the immediate vicinity of the studios.
11. CELEBRO STUDIOS is covered by employer’s liability insurance. The CLIENT is responsible for its own production insurance.
12. Tea and Coffee are provided free of charge on Self-service basis. Drinks and liquids are not permitted in the gallery, studio or control rooms. CELEBRO STUDIOS can arrange a catering for the CLIENT at a cost if required.
13. The Client is required to provide the information related to the booking requested by the CELEBRO STUDIOS and complete and sign the booking form prior to the booking commencement.
14. In case of any items like props or equipment are being delivered to the studio for the particular booking, the Client is required to arrange such deliveries within CELEBRO STUDIOS office hours(0930 to 1630 during working days only) and every delivery should be agreed and confirmed by the Studio management. It is possible to arrange deliveries outside the office hours at cost.
15. A Studio booking day is 8 hours unless booked by the hour. If booked for the day, CELEBRO STUDIOS do not charge for extra hours in studio (up to 10 hours in total per day on full day booking) – but the hirer needs to check if the studio have another booking or a fast turnaround (in
which case the CLIENT may not be able to over-run). The CLIENT will be required to pay overtime for any staff who are on site.
PAYMENT TERMS
1.  A deposit of either 50% (plus VAT) or £500 (plus VAT) – whichever is greater – is required to confirm the booking and must be paid before the booking begins.
2.  Any booking by new customer or a booking below £500(excluding VAT) requires a full payment in advance.
3.  Balancing payment for the reminder of the booking price and any extras is required on the last day of the booking to allow the release of rushes etc.
4.  Any discounted booking requires a full payment in advance.
5.  A payment for the booking should be made in advance if requested by CELEBRO STUDIOS. This decision remains at CELEBRO STUDIOS’s management’s discretion unconditionally.
6.  In case of special payment terms agreed for the particular booking, the customer should be able to present a proof of the agreement to obtain a booking confirmation.
7.  By proceeding with the booking the Client agree with the current Terms and Conditions.
8.  Any due amount unpaid after 30 days shall be liable to interest at 8% per month pro rata above the Bank of England base rate.
9.  We accept payment by BACS, credit card, debit card or cash.
10. Card payments attract a surcharge of 2%.
OVERTIME
Overtime will be charged:
For Full day bookings – for staff after 8 hours and for premises after 10 hours.
For Part day – as booking time expired.
Overtime is charged pro-rata in one-hour instalments according to the Rate Card.
STUDIO CANCELLATIONS
1. If the CLIENT wishes to cancel or postpone a confirmed booking this must be done at least 14 calendar days before the hire period starts in
order to get a full refund(less £50 administration charge) or the following cancellation fees will apply: –
a. Between 14 and 2 calendar days prior to the shoot – 25% cancellation fee
b. One day prior to the shoot – 50% cancellation fee
c. On the day of the shoot – 100% cancellation fee (no refund)
2. CELEBRO STUDIOS reserve the right to cancel the booking:
a. with no notice in the event of Force majeure.
b. made at the discounted rate unconditionally.
3. In the event of cancellation the alternative booking dates will be offered to the customers at the agreed rate.
4. If the booking is cancelled by CELEBRO STUDIOS all deposits will be returned to the CLIENT in full.
5. CELEBRO STUDIOS are not liable for any additional cost incurred as the result of the cancellation or booking date change.
EXCLUSIONS OF LIABILITY
CELEBRO STUDIOS shall not be liable to the CLIENT for any loss, damage, expense liability or for any consequential loss (including loss of
profit) whatsoever or howsoever arising out of or in connection with any of the following:
a. any damage to or loss of property by the CLIENT or any third party.
b. any breakdown stoppage or failure of the facilities and Equipment provided in the Studio or any other Equipment supplied to the
CLIENT by CELEBRO STUDIOS.
c. any death or injury occasioned to any CLIENT occasioned by the use of the Studio or any Equipment unless such death or injury is
directly attributable to the negligence of CELEBRO STUDIOS
d. for any fines and/or legal costs incurred by CELEBRO STUDIOS or the CLIENT for any activity connected with the hire of the Studio or
Equipment.
e. any failure on the part of CELEBRO STUDIOS to comply with its obligations to the Customer due to any circumstances beyond the
control of CELEBRO STUDIOS
TERMINATION
CELEBRO STUDIOS may summarily terminate any hire contract with the CLIENT upon the happening of any of the following events:
a. if the CLIENT shall fail to pay any of the monies due to CELEBRO STUDIOS
b. if the CLIENT enters into liquidation (other than for the purposes of amalgamation or reconstruction) or shall have a Receiver of its
assets appointed or being an individual shall be declared bankrupt or having a Receiving order made against them;
c. In the event that the CLIENT commits a criminal act or otherwise acts contrary to the laws of England and Wales
d. if the CLIENT shall be in breach of any of the terms of these Conditions and any such termination shall be without prejudice to any
rights accrued to CELEBRO STUDIOS against the CLIENT prior to the date of termination.
STUDIO MECHANICAL & ELECTRICAL
1. The studio presumes that anyone operating any of its equipment is competent with its use. It is the CLIENT’s responsibility to pre-determine
that all crew are capable and qualified for the job they are doing and will be held liable for any misuse or damages incurred.
2. CELEBRO STUDIOS is liable for the safety of its own electrical equipment.
3. CELEBRO STUDIOS is not liable for any equipment failure and/or delays due to any electrical or mechanical fault.
4. The CLIENT should ensure that all electric equipment they bring to the studio is tested and safe to use.
5. CELEBRO STUDIOS can provide electrical consumables to the CLIENT at a separate charge, but the CLIENT may bring their own consumables
if preferred.
6. Power cuts from external sources are not deemed to be the responsibility of CELEBRO STUDIOS; the studio will not be held liable for any
losses incurred as a result of power cuts or other electrical failures.
HEALTH & SAFETY
1. While in the studio, the CLIENT is responsible for their own (and third parties employed through them) insurance cover against theft, loss
or damage to their own equipment. CELEBRO STUDIOS will not be held liable for any claims whatsoever made by the CLIENT or substituent
individuals working on any one particular shoot.
2. The CLIENT is responsible for and liable for their own insurance to cover personal injury to crew and cast, plus liability to any third parties
involved.
3. The CLIENT is responsible for the health & safety of their shoot.
4. In the event of injury, CELEBRO STUDIOS provides a First Aid Kit. However, the studio is unable to provide First Aid qualified personnel.
5. In the event of a fire alarm or evacuation – the CLIENT must leave the building until an all clear has been given. Fire regulations are posted
at various points through the building.
6. UNDER NO CIRCUMSTANCES use of inflammables, liquids and of pyrotechnics can be allowed at CELEBRO STUDIOS. Smoke machine can be
allowed subject to special permission and fire alarm deactivation and reactivation charge.
SECURITY
1. CELEBRO STUDIOS may operate internal and external CCTV camera recording equipment.
2. CELEBRO STUDIOS won’t be held responsible for CLIENTS’ lost, stolen or damaged goods or equipment on the studio premises at any time.
All goods and equipment are brought onto the studio premises entirely at the owner’s risk.
3. The CLIENT should inform CELEBRO STUDIOS of certain aspects of a shoot that might necessitate specific precautionary measures or the
provision of additional facilities or services. These include, but are not restricted to: excessive noise (including music playback), set-builds,
nudity, doing stunts, working with children or animals.
BOOKING
By proceeding with the booking you agree:
i. To abide by the T&C and the payment terms.
ii. Only the requested and confirmed facilities and equipment are to be included in the studio hire.
iii. Only the specified equipment and people(crew, cast, production and audience) are allowed to the premises.
CELEBRO STUDIOS is a trading name for Celebro Media Productions Ltd.
General Enquiries:
celebro@celebromedia.co.uk
Studio bookings:
studio@celebromedia.co.uk
Invoicing and payments:
finance@celebromedia.co.uk
Office and Studio Address: First Floor East, Portland House, 4 Great Portland Street, London, W1W 8QJ Tel: +44 207 5808 270